When will W-2s be mailed?

W-2’s are mailed the last week of January, of the year following the taxable year. For example, W-2s for 2008 will be mailed the last week of January, 2009 or no later than January 31, 2009.

W-2 Addresses

Faculty/Staff W-2’s are mailed to the mailing address reported on the most current W-4 Card or Change of Address Form on file with the Payroll Office. Any address changes must be received by the first or second week of January following the taxable year to ensure a correct mailing address on the W-2. If an individual worked as a student employee, the mailing address must be changed in the Admissions and Records Office, also. For further information on Student W-2s, please refer to the Student Payroll Office, W-2 Information on this web site.

International addresses or non-US addresses cannot be entered in the payroll system. However, please send us your non-US address (if that is where you want your W2 mailed), and the W2 will be manually addressed.

How many W-2s will an employee receive?

Each employee will receive ONLY one W-2 for 2008regardless of the number of payroll types, classifications, assignments, or positions held; as the AIS system accumulates all y-t-d amounts prior to printing.

Fringe Benefit W-2s: Some employees may also receive an additional W-2 for the following taxable fringe benefits: vehicle usage, clothing provided, non-cash awards and gifts, moving expenses, etc.

Educational Tuition Waivers: The cost of tuition waivers for undergraduate and graduate level courses is not taxable and you will not receive an additional W-2, unless the value is $5,250 or more.

What if an employee does not receive a W-2? http://payroll.siuc.edu/duplicatew2.pdf